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Academic & Financial Challenges
If a student experiences academic challenges at Oakwood they may be suspended and worse lose their financial aid. The following information is to help keep students and those who support them informed of the process and options if they are having academic difficulty. There are two parts to an appeal when a student has academic challenges. One is to the Center for Student Success regarding challenges with academic and the other is to the Office of Financial Aid regarding what they will do to ensure they to financiers that they improve their grades. The following information is derived from Oakwood University’s 2017-2019 academic Bulletin.
Academic Probation, Suspension, and Dismissal
- The appeal form must be completed and returned to the Academic Risk Management Office (ARM) of CSS within one week of receiving the notification.
- A copy of either the Appeal Approval Form or Appeal Denial Form signed by the ARM office manager will be forwarded to the student within two weeks after receipt of the appeal form. Note that academic approval for readmission does not mean that a student meets financial aid guidelines for Satisfactory Academic Progress (Contact the Financial Aid Office for assistance).
- Must limit registration to a class load of 13 hours per semester.
- Must be advised by the CSS academic advisors for class schedule approval during registration.
- Must include in the class load courses in which the student received a F. In some instances, related to their major or a transfer course, students may need to repeat a course they earned a D grade in.
- Must register for remedial courses when the following conditions exist:
|Condition||Student must take:|
|ACT English is less than 16 or SAT English (ERW) of at least 470||EN 095 and EN 099|
|ACT Math is less than 16 or SAT Math is less than 480||MA 095|
|ACT composite is less than 17 or SAT total is less than 920||OU 097|
- Must successfully pass remedial courses with at least a C before registering for classes in English or mathematics.
- Must receive weekly tutorial assistance at the CSS.
- Must attend bi-weekly advising sessions with the CSS academic advisor or weekly sessions for students with a GPA below a 1.5.
For questions or comments about Academic Probation and Suspension, please email The Dean of Student Success at StudentSucccess@oakwood.edu or call 256-726-8259.
Satisfactory Academic Progress
- Cumulate GPA – maintain a GPA of 2.00 or better. Students only attempting 0-29 hours must have a GPA of 1.70 or better Hours attempted Required Cumulative GPA 0-29 1.70 30+ 2.00
- Pace (Completion Rate) – student must successfully complete 67 percent of all course work attempted. (see below)
- Maximum Timeframe – all degrees must be completed within 150 percent of the published academic program hours. Students failing to meet any ONE of these criteria will become ineligible for Financial Aid. Pace is calculated as follows: Hours successfully completed divided by Total hours attempted = Completion Rate
The following are included in the Pace Calculation for SAP
- Total Hours Earned = all coursework with a grade hours for A, B, C, or D
- Total Hours Attempted = Total Hours Earned plus all grades of F, W, and I For the purpose of SAP criteria, GPA hours may also include:
- Hours accepted for transfer
- Repeated coursework
- Coursework in which a student is granted academic forgiveness
- Courses that are remedial
Notification of Failure to Meet SAP Satisfactory Academic Progress will be monitored at the end of each term. Students who are identified as not making SAP will be notified through their Oakwood University email regarding their status for the upcoming term. Students will be placed on financial aid WARNING if they were meeting the SAP requirements in the prior term but are not meeting the GPA or Pace criteria as outlined in the current term. Students on financial aid warning may continue to receive financial aid for one term. Failure to meet the SAP criteria by the end of the warning term will result in the student being INELIGIBLE for financial aid. Ineligible students will be sent notification that future financial aid disbursements will be terminated. Students who fall into the following categories at any time will become INELIGIBLE for financial aid:
- Zero credit hours are completed for two terms (in which aid is received) in an academic year
- Suspended by the University
- Exceeds maximum timeframe for degree Students deemed ineligible for financial aid may submit an appeal for review in order to have their financial aid eligibility reinstated, or the student may opt to attend without the benefit of financial aid until SAP criteria has been met.
Financial Aid SAP Appeal Process
- July 31 to appeal for the upcoming Fall Semester
- December 29 (only for students that must be reviewed for Spring) Failure to meet these deadlines will likely result in the following:
- significant delay in receiving a response from the SAP committee
- late registration fees
- inability to register for needed classes
- other consequences Students whose GPA/Pace appeals are approved will fall into one of the following categories:
If it is determined that it will take a student more than one semester to meet the SAP criteria in one probationary term, the student may submit an appeal that includes an Academic Plan approved by both the academic advisor and an advisor from the Center for Student Success (CSS). Financial aid will be approved based on the terms of the Academic Plan. However, the student will be required to meet the terms of the plan as outlined in the SAP letter from the SAP committee. Failure to meet the terms of the plan each semester will result in the student becoming ineligible for further financial aid. Condition of Approved Status: Students are expected to participate in no less than six MANDATORY in-office academic advisor sessions throughout the current probationary semester with an assigned CSS Advisor. A minimum of six advising sessions and the attainment of a 2.00 current GPA are required to maintain eligibility of Federal Title IV financial aid (ex. Stafford Loan Program, Pell grant, Federal Work Study, SEOG, etc.). Advising sessions are available and designed to assist students in improving their academic standing and to provide needed assistance while monitoring progress toward reaching a minimum GPA of 2.00. FAILURE TO COMPLY WITH THESE CONDITIONS MAY RESULT IN FORFEITURE OF ANY FUTURE FINANCIAL AID. The general deadline for submitting the appeal is July 31, unless modified by the Financial Aid SAP Committee. All applications for appeal must be submitted to: Director of Financial Aid Oakwood University 7000 Adventist Blvd., NW Huntsville, Alabama 35896. For more information contact the Center for Student Success at firstname.lastname@example.org or call (256) 726-7668.