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The purpose of the Oakwood University Handbooks are to help you understand the operation of the University relative to administrative staff and employees, and to present in a convenient form the major policies and practices as they relate to the employees of the University.
Staff Handbook
Faculty (Full-time) Handbook
Faculty (Part-time) Handbook
HR Policies
The Department of Human Resource strives to keep the policies on this web site current. From time-to-time policies are revised to keep pace with generally accepted business practices and to comply with changes in state or federal law.

Ethical Foundations for OU Employees
Summary of Benefits (Faculty)
Summary of Benefits (Staff)
Various Institutional Guidelines
Workplace Free of Harassment Policy
Faculty and Staff-Student Non-Fraternization Policy

New Employees

New employee orientation effectively integrates the new employee into your organization and assists with retention, motivation, job satisfaction, and quickly enabling each individual to become contributing members of the work team.

Employment Eligibility Verification (I9)
Instruction for Form I9
Federal Withholding W4-2019
Alabama Department of Revenue Employee Withholding (A4)
Direct Deposit Form

Request for Leave/Vacation

Following receipt of a leave request notice, the employee will be provided applicable notice, information and forms related to the leave, which must be returned to the Office of Human Resources electronically.
Additional forms can be viewed by doing the following:
 1. Login to MyOakwood.
 2. Click the "Employee Info" tab.
 3. Look in the left column for the  "HR Forms" page

Campus Leave Request/Travel Expense Report

Other Forms

Forms designated as PDF require Adobe Acrobat Reader which may be downloaded for free.

Job Announcement Request & Job Description Worksheet
Personnel Change Form
Personnel Requisition

Additional forms can be viewed by doing the following:
 1. Login to MyOakwood.
 2. Click the "Employee Info" tab.
 3. Look in the left column for the  "HR Forms" page.

Additional Forms

Additional forms can be viewed by doing the following:

  1. Login to MyOakwood.
  2. Click the "Employee Info" tab.
  3. Look in the left column for the  "HR Forms" page.
application testing

Employment Application

Oakwood University is a religiously qualified Equal Opportunity Employer.

Please Complete all sections, EVEN IF A RESUME IS SUBMITTED.

Personal Data

(if under 18)


Name of School
Grade Completed
Hours Completed



*BEFORE YOU BEGIN FILLING YOUR APPLICATION* The document must be downloaded in Google Chrome then opened in Adobe Reader (not optimized for MACs)
Faculty/Staff Application  

Online Adjunct Faculty Application

Contact Us
Human Resources
7000 Adventist Blvd.
Huntsville, Al 35896

Phone: (256) 726-7274
Fax: (256) 726-7302

View Photo Gallery

Our Flickr photo gallery includes photos of each of our graduation ceremonies from the current year and after. View them by clicking on the button below.

View Video Archive

Missed one of the graduation ceremonies? Click here to view our archive to view the live stream of our events.

Commencement Ceremony








Congratulations Graduates

This represents the closing of one chapter and the start of another and we are so proud of you. It’s very exciting to look ahead to the future, especially when you are approaching a specific goal, so as you look forward to this occasion there are some very important guidelines to keep in mind in order to complete your senior year and become eligible to participate in Graduation (August 1, 2020).

Here you will find all the information you need as you prepare to “Depart to Serve”.

Class of 2020 Graduates

All students awaiting approval for graduation must meet with their department chairs to develop a plan to meet requirements for graduation. March 20, 2020 is the deadline for ALL academic requests and appeals for the 2019-2020 academic year.

Students may meet with faculty on Monday, March 16, 2020 and Tuesday, March 17, 2020 for registration, advising, and other concerns. Faculty will remain accessible to students throughout the week.

March 20, 2020 is also the deadline to withdraw from classes taught during this Spring 2020 semester with a W grade.

Commencement Ceremonies


Important Dates

Spring Semester 2020 

January 31 Deadline to Change Major to General Studies 

January 31 Deadline to Submit Graduation Application for General Studies 

February 2 Graduation Application Deadline for Seniors not enrolled Fall 2019 

February 12 Deadline for Ordering Regalia 

March 22 Graduation Fair (Regalia pick-up and Oakwood Emblem Sale for graduates only) Oakwood University Bookstore 3:00-6:00PM 

April 1 Deadline for Spring Semester 2019 Graduating Seniors for Completion/Grades (Independent Study/Griggs/LSU/Transfer Credits/Incompletes/Changed/Deferred Grades, etc.) 

April 2 Honors Convocation (Chapel/Oakwood University Church) 

April 7 Tentative Graduation List to Department Chairs and Academic Deans 

April 10 – May 9 Graduation Clearance 

April 22 Final Graduation List for Printing 

April 28 – May 1 Final Exams 

May 8 Senior/Parent/Guardian Dinner-Hosted by the University President and First Lady (Millet Activity Center/The MAC/Skating Rink, 12:30 – 3:00pm) 

Consecration (Oakwood University Church, 8:00pm) 

May 9 Baccalaureate (Von Braun Center, 10:45am) Commencement (Von Braun Center, 8:00pm) 

June 30 Degrees Mailed (All outstanding balances must be cleared before diplomas are mailed) 

Presidential Senior Reception

Tickets will be available to pick up July 30, 2020 when students pick up their Graduation Marching Cards. 

Each graduating Senior must be on the approved list of graduates and must provide a form of identification (OU ID, driver’s license, etc.) in order to pick up their tickets.

Ordering Regalia

Students should order their graduation regalia online at http://www.shopoakhalli.com/. Please do not change the address as your cap and gown will be delivered to the bookstore.   You will be able to purchase extra tassels (if you are a dual degree recipient), diploma frames etc.

Please note after ordering your cap and gown, you must visit the Office of Student Accounts to make your graduation fee payment of $368.00. The deadline for this payment is March 2020.

Invitations may be purchased online, at www.balfour.com, at an additional cost.


Graduation Attire:

Your Academic Regalia is the appropriate attire for the occasion. This includes: a black academic gown, hood, and mortarboard with no personal accessories. Please refrain from posting any messages on your mortarboard. Student members of approved academic honorariums for Commencement may wear their insignia or honor cord of that academichonorary. Flowers, personal jewelry, pins or cords from social fraternities or sororities are not to be worn on academicrobes. (See approved list below/Academic Honors). Failure to adhere to these guidelines may result in students being removed from the Commencement line-up. Regalia (caps and gowns) may be ordered at www.oakwood.shopoakhalli.com. Payments must be submitted by February 12, 2020.  

What are the qualifications to graduate with honors?

In order to graduate with honors, students must meet the following GPA requirements


Honor GPA Requirement
Honorable Mention Minimum cumulative GPA of 3.25
Cum Laude Minimum cumulative GPA of 3.50
Magna Cum Laude Minimum cumulative GPA of 3.75
Summa Cum Laude Minimum cumulative GPA of 3.90


What do the tassel colors mean?


Tassel Color Meaning
Golden Yellow Allied Health, Biological Sciences, Chemistry, Mathematics & ComputerScience
Drab Business Information Systems & Adult and Continuing Education
Crimson Communication & Arts
Light Blue Education
White Art, English, History & Political Science
Maroon Family and Consumer Science and Dietetics
Silver Silver – General Studies
Sage Green Health and Physical Education
Pink Music
Gold Psychology
Scarlet Theology and Religion
Citron Social Work


When are diplomas mailed? 

Diplomas will be mailed out on June 30, 2020. Please call the Registrar’s office for more information. 

Is there a limit to how many family members and guests can attend the Commencement service?

No, currently there are no tickets or limit to the number of family and guests attending Commencement. Guests are stronglyencouraged to refrain from excessively loud forms of expression during the presentation of degrees in order to allow forthe appropriate recognition of the other graduates and to maintain proper decorum. Cow bells, air horns, whistles, andother noisemakers are strictly prohibited. Due to lack of space in the East Hall, guests should go directly to the arena.The arena will open Saturday night at 6:00pm. Seating arrangements at the VBC is first come, first serve seating. There is no reserved seating in the VBC; seating accommodations will be made only for those personswith special disabilities. (See Special Disability Needs below). 

Special Disability Needs 

For special disability needs for Baccalaureate and Commencement, please contact Von Braun Centerpersonnel: http://www.vonbrauncenter.com/ or 256-533-1953 

Approved Academic Honors

Students graduating with university-wide and academic honors who are members of the following organizations may wear the cords, ribbons, etc., described below, on their robes at Commencement:  

Approved Honors Description
Honor Cords

Gold Cords: 3-Summa Cum Laude; 2-Magna CumLaude;

1-Cum Laude

Honor Medallions White, Blue, Green and Gold Ribbons
Academic Departments Medallions and Cords
Officers Cords TBD
Presidential Medallions Blue Ribbon
Alpha Chi National University Honor Scholarship Society Navy Blue and Green Cords
Beta Beta Beta (TriBeta) National Biological HonorSociety Green and Red Cords
Delta Mu Delta National Honor Society Gold and Purple Cords
Kappa Delta Pi
Phi Alpha Delta Law Fraternity, International Purple and Gold Cords
Phi Alpha National Honor Society
The Official Class Kente Shawl  


What are the locations for LINE UP for graduation? 

Arrive at the Monument to Service one hour before Consecration (OUC), Friday evening, July 31, 2020, 8:00 p.m. Arrive at the Von Braun Center/East Hall one hour before Baccalaureate, Saturday morning, August 1, 2020, 10:45 a.m. Arrive at the Von Braun Center/East Hall at 6:30 before Commencement Saturday evening, August 1, 2020, 8:00 p.m. Graduation attendants will be there to assist.

The procession will begin prior to the start of the ceremony—Please be on time! The Marching Card indicates your number in line and there will be University staff to assist with the line-up. Your Marching Card is the key to receiving yourdiploma jacket. NO CARD, NO MARCHING and NO DIPLOMA JACKET. 

The marching card is required at all three services (Consecration, Baccalaureate and Commencement).  

Driving Directions and Parking: 

Visit the Von Braun Center (VBC) website for driving directions, http://www.vonbrauncenter.com/. Parking is available in lots adjacent to the VBC (Nominal fees of: City Parking Deck $5-Across from the VBC; South Hall Parking $10.00;and North Hall Parking $10.00). 

Who is the official photographer for graduation?

Lifetouch Special Events The Commencement Committee has arranged to have photographers at the ceremony totake high quality photographs as you receive your diploma. Proofs will be mailed to you within seven days after Commencement. There is no obligation to purchase the finished prints. If you order photographs, the prints will be delivered within 2-3 weeks. The Lifetouch Special Events photographer is the only photographer authorized by the University to sell photographs to the graduates. Photos will be online at www.events.lifetouch.com one week after the ceremony.


Contact Us
Cunningham Hall
Phone: (256) 726-7353
Fax: (256) 726-7199
Email: registrar@oakwood.edu